SharePoint 2016-SharePoint 2016 - Quick Reference Guide

SharePoint 2016 - Quick Reference Guide

Pdf Summary

This Quick Reference Card provides a concise guide to using Microsoft SharePoint 2016. It explains how to access a SharePoint site (via a browser for on‑premises sites or the SharePoint app on Office.com for SharePoint Online), navigate using Top Links and the left Quick Launch, use the Ribbon, search within a site, and access Help. It also covers deleting individual items as well as removing entire lists or libraries from the Site Contents page.<br /><br />A major focus is working with SharePoint lists and libraries. It outlines how to create lists and libraries through Settings > Add an app, add and edit list items, use Quick Edit for rapid data entry, and manage columns (adding new columns and editing column settings). The document summarizes common list types (Announcements, Contacts, Discussion Boards, Links, Calendar, Tasks, Survey, and Custom Lists) and library types (Asset, Document, Form, Picture, Report, and Wiki Page libraries).<br /><br />For organizing and viewing information, the guide explains uploading files and folders, sorting and filtering by column, clearing filters, switching views, and creating or editing custom views. Document actions include opening files in the browser or in Office apps, downloading, checking files in and out, viewing version history, creating alerts, creating folders, moving files, and sharing files with specific permissions.<br /><br />The card also introduces page and site management: creating, editing, publishing, promoting (navigation, news post, email, copy URL), renaming, and deleting pages; viewing Site Pages; and managing sites/subsites including creating subsites and controlling permissions by adding or removing users from groups.<br /><br />Finally, it highlights integrations with Microsoft Office, such as adding SharePoint locations in Office apps, connecting SharePoint calendars to Outlook, and exporting SharePoint lists to Excel with a live data connection.

Keywords

Microsoft SharePoint 2016

SharePoint Online

SharePoint lists

SharePoint libraries

Quick Launch navigation

Ribbon interface

Site search

Site Contents management

Columns and Quick Edit

Permissions and groups