Payroll 110 Badge #05 - Timekeeping and Exception Reporting-Payroll 110 Badge #5

Video Transcription

Video Summary

This WASBO Payroll 110 Badge covers how school districts track employee time worked and time off, and how payroll staff ensure records are accurate, timely, and audit-ready. It compares manual timekeeping (daily, weekly, or monthly timesheets routed through office staff and supervisors) with electronic timekeeping (clocking in/out via system devices, entering leave and extra hours, and uploading from complementary systems like transportation or substitute platforms).<br /><br />A key focus is the difference between actual time reporting (reporting all regular hours, extra hours, and absences) and exception reporting (reporting only deviations from an employee’s standard schedule—primarily leave taken; extra hours are submitted separately). The training explains manual and electronic exception reporting workflows, emphasizing approval chains, efficiency gains, and reduced error risk with electronic systems—though setup requires coordination between payroll and HR.<br /><br />It outlines auditing/verification requirements: correct hours and leave types, ink or verified electronic signatures, supervisor authorization, and strict controls on record changes (never based solely on an employee request). Compliance topics include overtime rules, pay rate authorization, W-4s, deductions, payroll registers, and audit preparedness. Sample forms and quick-start guides are provided, and districts are encouraged to share resources and phase in new processes.

Keywords

WASBO Payroll 110 Badge

school district payroll timekeeping

manual vs electronic timesheets

actual time reporting

exception reporting workflows

payroll auditing and verification controls

overtime compliance and audit readiness