Outlook 2021 Intermediate-Outlook 2021 Intermediate

Outlook 2021 Intermediate - Quick Reference Guide

Pdf Summary

This document is a Microsoft Outlook 2021 Intermediate Quick Reference Guide focused on calendar, tasks/notes, advanced mail features, and information management. It explains how to flag and follow up on messages (add/change/clear flags and add reminders). It covers task management: creating tasks, marking tasks complete, viewing tasks in the To-Do Bar, changing task views, creating recurring tasks with daily/weekly/monthly/yearly patterns, and removing recurrence. Notes features are included, showing how to access Notes, create a new note, and open existing notes.<br /><br />For calendar management, it describes scheduling meeting rooms, forwarding calendar items, and sending calendar information by dragging appointments/meetings to Mail. It also explains shared calendar workflows: opening a shared calendar, sending sharing invitations, and emailing a calendar with a selected date range. Additional calendar capabilities include creating new blank calendars, viewing multiple calendars, overlaying calendars, deleting calendars, and configuring calendar options via Outlook settings.<br /><br />Advanced mail topics include creating rules from an email or from scratch using the Rules Wizard, editing and deleting rules, saving emails in other formats, delegating mail folders with permission levels (Reviewer, Author, Editor), and opening shared folders. It also includes composing emails with themes/stationery, adding additional accounts, and selecting which account to send from.<br /><br />Finally, it outlines ways to organize and manage Outlook data: categorizing items and managing categories (create/edit/delete, sort inbox by category), creating and managing folders, creating search folders, cleaning up conversations/folders, using Quick Steps and Quick Parts, redirecting replies, recalling messages, sending polls and tracking votes, and importing/exporting Outlook data via Import/Export.

Keywords

Outlook 2021 intermediate guide

flag and follow-up emails

Outlook tasks and To-Do Bar

recurring tasks patterns

Outlook Notes feature

calendar meeting room scheduling

shared calendars and sharing invitations

calendar overlay and multiple calendars

mail rules and Rules Wizard

Outlook data management categories folders import export