Microsoft Teams-Teams - Quick Reference Guide

Teams - Quick Reference Guide

Pdf Summary

This Microsoft Teams cheat sheet summarizes essential tasks for getting started, chatting, collaborating in teams, scheduling and running meetings, and making calls, along with key keyboard shortcuts.<br /><br />It explains how to sign in and out, set your availability status (Available, Busy, Do Not Disturb, Be Right Back, Appear Away), and create a status message that can automatically expire. For chats, it covers starting new one-on-one chats, resuming recent conversations, starting chats from your contacts list, creating group chats, and using text formatting tools. It also describes sending “Important” or “Urgent” messages, adding emojis, GIFs, and stickers, inviting new people to an existing group chat (with control over how much chat history they can see), pinning chats, muting chat notifications, and attaching/sharing files.<br /><br />For Teams, the sheet outlines joining a team (including by team code), creating a new team from scratch with privacy settings, navigating channels, starting and replying to channel conversations, reacting to messages, saving messages and viewing saved items. It also explains channel and file management: creating channels, accessing the Files tab, uploading files, creating new files, and copying links to a file library (Teams or SharePoint link).<br /><br />Meeting guidance includes scheduling meetings from the Calendar, joining meetings from a channel or calendar, viewing meeting chat and participants, muting participants, taking and viewing meeting notes, recording meetings and viewing recordings, and managing audio/video options (camera, mic, background effects, device settings). It also covers screen sharing options and stopping sharing.<br /><br />Finally, it details calling features: placing and answering audio/video calls, declining calls, holding/resuming, transferring calls, and checking voicemail. A shortcut list highlights navigation (Activity, Chat, Teams, Calendar, Calls, Files), messaging, and meeting/call controls.

Keywords

Microsoft Teams cheat sheet

Teams keyboard shortcuts

availability status settings

one-on-one and group chat

urgent and important messages

channel conversations and replies

team creation and joining by code

file sharing and SharePoint links

meeting scheduling and recording

calling features and voicemail