Budget Badge #08: Budget - Other Funds-Budget Badge #8

Budget Badge #8 - PowerPoint

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This document (WASBO Budget Badge #8) explains budgeting requirements and key rules for “Other Funds” used by Washington school districts, focusing on the Associated Student Body Fund (ASB), Debt Service Fund (DSF), Capital Projects Fund (CPF), and Transportation Vehicle Fund (TVF). It notes that the General Fund accounts for all financial resources not required to be recorded in another fund.

Across all other funds, districts must budget estimated revenues and expenditures, beginning and ending fund balance, revenues over/(under) expenditures, and a 4-year forecast (F-195F), reported through the F-195 budget forms.

<strong>ASB Fund</strong> supports optional, non-credit extracurricular activities (Cultural, Athletic, Recreational, Social). Revenues are local (fees and fundraising). Allowable spending includes athletics, clubs, scholarships, and charitable donations; unallowable items include personal expenditures and curricular/graded activities. Student approval is required before disbursements, and ASB cannot spend more than the cash on deposit with the county treasurer. Students prepare and approve the annual ASB budget (ideally in March/April), the business office reviews it, and the school board approves it.

<strong>Debt Service Fund</strong> budgets for tax collections and payment of long-term debt (principal, interest, issuance and transfer fees). Revenues include bond levies/taxes, transfers in (for non-voted bonds), investment earnings, and certain timber/forest revenues. Tools include projecting levy rates, listing all bond payment schedules, and using municipal advisors/underwriters.

<strong>Capital Projects Fund</strong> accounts for major capital facility acquisition/construction. Allowable expenditures include land/building purchases, construction, major equipment, energy audits, remodeling, and improvements that extend asset life; maintenance and repairs belong in the General Fund. Revenue sources include bonds, state match, capital levies, impact fees, investment earnings, insurance proceeds, property sales/leases, and transfers. Budgeting tips emphasize planning, overestimating to avoid capacity issues, and entering expenditures by project and type code in F-195.

<strong>TVF</strong> funds purchase and major repair of pupil transportation equipment (including electric bus charging infrastructure). It cannot be used for routine operations/maintenance (fuel, tires, drivers). Revenues include state bus depreciation, TVF levies, transfers, surplus sales, and insurance recoveries. Guidance includes OSPI reporting systems and inventory accuracy.

The document concludes with references and a required final assessment (75% pass, one attempt).

Keywords

Washington school district budgeting

Other Funds requirements

Associated Student Body Fund (ASB)

Debt Service Fund (DSF)

Capital Projects Fund (CPF)

Transportation Vehicle Fund (TVF)

F-195 budget forms

F-195F four-year forecast

ASB student approval and cash limitation

Capital project expenditures vs general fund maintenance