ASB Badge #11 - Inventory-ASB Badge #11 Recording

Video Transcription

Video Summary

WASBO ASB Certification Badge 11 covers inventory controls and proper surplus procedures for ASB-funded items. The module explains that inventory procedures apply to student stores, vending machines, fundraisers, and especially “small and attractive assets” like athletic equipment and uniforms. Best practice is to conduct physical inventory at least annually and for athletics after each season, using checkoff sheets or spreadsheets and keeping records for administrators and potential loss reporting.<br /><br />It outlines purchasing and receiving controls: ensure budget capacity and required approvals, follow bidding thresholds, and compare deliveries to purchase orders using packing slips/invoices, documenting any discrepancies and coordinating with vendors and accounts payable.<br /><br />Safeguarding requires locked storage, limited access, and updating keys/permissions when staff change. Inventory should be reconciled to sales and cash receipts; discrepancies (over/short) may require investigation and, in some cases, reporting losses to the State Auditor.<br /><br />Surplus of unsold/obsolete items must follow district (and possibly ASB-specific) surplus policy with school board approval; surplused uniforms may be sold if policy permits. Vending machines require two-person controls, detailed inventory logs, item counters, secure backstock, rotation for expired items, and full cash deposits without refunds.

Keywords

ASB inventory controls

small and attractive assets tracking

purchasing and receiving controls

surplus procedures and school board approval

vending machine two-person controls