ASB Badge #06 - Fundraising-ASB Badge #6

Video Transcription

Video Summary

This training explains WASBO’s ASB Certification Badge #6 on fundraising, covering fundraising types, required approvals, contracts, purchase orders, inventory controls, and final reconciliations.

It distinguishes <strong>public ASB fundraising</strong> (raising money for ASB clubs/classes) from <strong>private/charitable fundraising</strong> (raising for outside charities, recorded in the 6000 account series). Charitable fundraising requires a <strong>district policy</strong>, must be clearly advertised as benefiting the charity (not students), and <strong>ASB funds cannot “front-fund”</strong> charitable expenses—costs must be paid from charitable revenue. Checks should be payable to ASB, then ASB remits funds via purchase order.

A fundraiser should be treated as <strong>ASB</strong> if ASB buys the inventory, students do most work/handle cash, funds are stored with ASB/bookkeeper, or district staff participate during work time. All fundraisers require <strong>prior student council approval</strong> documented in minutes, plus administrator and board-policy compliance. Use a <strong>fundraiser intent/proposal form</strong> and maintain a fundraising calendar to prevent overlap.

The module stresses <strong>contract review</strong> (prefer district contracts; vendors’ contracts may be unfavorable; only authorized district signers may sign) and <strong>purchase orders</strong> (separate approval needed even after fundraiser approval). Inventory must be secured, checked out/returned with documentation, and cash turned in daily; missing items/cash should result in <strong>student fines</strong> (with parent permission acknowledged).

Additional topics include <strong>food sales rules</strong> under the Healthy, Hunger-Free Kids Act (limits during the school day), <strong>crowdfunding</strong> requirements (funds deposited intact to district accounts; fees and data/security concerns), and <strong>raffles</strong> (gambling rules; thresholds for licensed vs. unlicensed). Finally, every revenue activity requires a timely <strong>fundraiser reconciliation</strong> approved by students and kept in the ASB office for audit readiness.

Keywords

WASBO ASB Certification Badge 6

ASB fundraising compliance

public vs charitable fundraising

6000 account series charitable funds

student council fundraiser approval minutes

fundraiser intent proposal form

district contract review authorized signers

purchase orders for fundraisers

inventory control cash handling daily deposits

fundraiser reconciliation audit readiness