ASB Badge #06 - Fundraising-ASB Badge #6 PowerPoint

ASB Badge #6 PowerPoint

Pdf Summary

This WASBO curriculum outlines requirements and best practices for ASB fundraising, including approvals, contracts, purchase orders, and reconciliations. It distinguishes <strong>public fundraising</strong> (raising money for ASB activities, clubs, and classes by selling items or soliciting donations) from <strong>private/charitable fundraising</strong> conducted in a “private non-associated” capacity using <strong>6xxx accounts</strong>, which is only allowed if the school board has a policy permitting it and there is approved budget capacity.

All fundraisers should be coordinated with the District Business Office and require <strong>prior Student Council approval</strong> (documented in minutes). A fundraiser is considered an ASB fundraiser when money is handled through ASB processes (bookkeeper/safe), students do most of the work, ASB purchases inventory, students handle cash/reconciliation, and/or staff are involved during staff time. Before starting, groups should complete a <strong>fundraiser proposal/form</strong>, obtain required signatures (including the ASB bookkeeper), ensure the activity is board-approved, and add it to an <strong>ASB fundraising calendar</strong>.

Vendor arrangements should use district-approved contract templates, follow authorized signer rules (often superintendent/business manager), and address inventory terms, dates, returns, and <strong>sales tax</strong> rules (including potential “one-time/periodic” exemptions and resale certificates). Purchases require student council approval before issuing a <strong>purchase order</strong>.

Operational controls include using <strong>pre-sales</strong> to avoid leftover inventory, securing merchandise, issuing inventory check-out sheets, turning in money daily with logs, and allowing fines for unreturned cash/merchandise if district policy permits. After the sale, unsold inventory is counted and secured, and a <strong>final reconciliation</strong> is completed and filed.

Special topics include nutrition rules under the <strong>Healthy Hunger-Free Kids Act</strong>, rules for <strong>crowdfunding</strong> (fees, data security, compliance with state deposit requirements; revenue must be deposited intact with fees paid separately), and <strong>raffle</strong> regulations (licensed vs. unlicensed limits, ticket rules, age restrictions). Cash and gift cards/certificates are not allowed as prizes.

Keywords

ASB fundraising compliance

WASBO curriculum

student council approval minutes

fundraiser proposal form

district business office coordination

6xxx private non-associated accounts

district-approved contracts authorized signers

purchase orders and inventory control

sales tax exemptions resale certificates

final reconciliation cash handling logs