ASB Badge #05 Purchasing and Contracts-ASB Badge #5 Recording

Video Transcription

Video Summary

The video reviews the Student Body Certification Program badge on Purchasing and Contracts for ASB. Key requirements include having budget capacity, following district policies, and obtaining Student Council approval for every ASB purchase before issuing a purchase order—even if the expense was included in the budget. Approvals must be documented in permanent Student Council minutes with vendor and amount details. Districts may also require quotes, travel documents, and inventory tracking.<br /><br />It explains proper use of purchasing/procurement cards: districts must have written policies covering cardholders, limits, receipt submission, card return, and consequences for misuse. Reimbursements are allowed only with prior approval and original itemized receipts (not credit card statements).<br /><br />The training distinguishes employees from independent contractors. Contractors provide services through their own business and must sign the district’s personal services agreement; employees cannot be paid as contractors and must be paid through payroll. Contractors with unsupervised access to students require background checks and fingerprinting.<br /><br />It also covers fundraising and crowdfunding contracts, emphasizing using district-approved terms, verifying board policy, ensuring vendors deposit gross proceeds within 24 hours, and avoiding conflicts of interest. Finally, it outlines controls and contract requirements for district-managed and vendor-managed vending machines, including inventory logs and item counters.

Keywords

ASB purchasing and contracts

Student Body Certification Program badge

Student Council approval and minutes documentation

purchase orders and budget capacity

procurement card (P-card) policies and controls

reimbursements with prior approval and itemized receipts

independent contractor vs employee classification

fundraising/crowdfunding and vending machine contract requirements