ASB Badge #03 - Budgeting-ASB Badge #3

Video Transcription

Video Summary

WASBO’s ASB Certification Badge #3 explains how to build and approve an Associated Student Body (ASB) budget. Budgeting is the annual process of estimating beginning fund balance plus expected revenues and expenditures for the September–August school year. Accuracy matters because the approved expenditure budget is a spending cap; even if more revenue is earned, spending beyond the approved amount requires a budget extension. The training distinguishes “budget” (estimates) from “fund balance” (actual available resources, like a bank balance) and stresses ASB accounts should never have negative balances; if timing creates a shortfall, an interactivity transfer/loan may be needed and must be approved and recorded in minutes.<br /><br />The video reviews OSPI-required ASB classification codes: 1000 general student body (also where reserve/capacity is budgeted), 2000 athletics, 3000 classes, 4000 clubs, and 6000 private/charitable money (requires board policy and often separate codes per fundraiser). Spring budget preparation starts around March using advisor/coach budget requests and fundraiser/activity proposals, reviewing inactive accounts, setting up new codes, estimating all event costs, and considering open purchase orders. Budgets are reviewed for reasonableness, approved by student council and principal, sent to the district office, and then approved by the school board (often July). A budget signature sheet and monthly fund balance review/posting are recommended.

Keywords

ASB budget approval process

Associated Student Body budgeting

OSPI ASB classification codes

ASB fund balance vs budget

ASB spending cap and budget extensions

Interactivity transfer loan approval

Student council principal school board budget approval