ASB Badge #03 - Budgeting-ASB Badge #3

ASB Badge #3 - PowerPoint

Pdf Summary

This document outlines Washington ASB (Associated Student Body) budgeting requirements and practices (WASBO Badge #3). Budgeting is defined as realistically estimating each activity’s beginning fund balance, revenues, and expenditures for the coming school year (September–August). Accuracy is critical because approved expenditure limits cannot be exceeded; schools cannot spend more than the adopted budget even if revenues come in higher, unless the district files a budget extension approved by the School Board and OSPI.<br /><br />The ASB budget is prepared annually by the ASB, approved by the ASB governing body/student council and the district Board of Directors, and then becomes part of the district’s overall budget submitted to OSPI. Legal references include RCW 28A.325.030 (ASB funds must be budgeted and disbursements require prior governing-body approval) and WAC 392-138-110 (budget must be prepared, submitted, and board-approved; revisions are subject to emergency expenditure/budget extension rules).<br /><br />The curriculum explains ASB classification codes: 1000 General Student Body (assemblies, dances, homecoming), 2000 Athletics (WIAA sports), 3000 Classes (freshman–senior classes), 4000 Clubs (board-approved clubs), and 6000 Private/Nonassociated moneys (charitable and scholarship purposes, allowed only with board policy and assigned by the business office).<br /><br />Budget preparation steps include collecting advisor/coach fundraiser and budget requests, reviewing continuing/inactive accounts, planning capacity for new account codes, and budgeting any permitted 6000 charitable fundraising. Each activity budget must show a nonnegative beginning balance, estimated revenues (use total fundraiser gross receipts, not net profit), transfers if needed, estimated expenditures, and a nonnegative ending balance (consider outstanding obligations).<br /><br />A suggested spring timeline runs from early March (worksheets distributed) through mid-May (student council approval and signatures), with submission of the final budget and signature sheet to the district business office for board review and approval.

Keywords

Washington ASB budgeting

WASBO Badge #3

ASB fund budget requirements

RCW 28A.325.030

WAC 392-138-110

OSPI budget submission

ASB budget extension process

ASB classification codes 1000 2000 3000 4000 6000

student council and board approval

fundraiser gross receipts budgeting