AI Efficiency Series: Start Here: Using AI to Save Time (Recording)-WASBO AI Efficiency Starter Guide

WASBO AI Efficiency Starter Guide

Pdf Summary

This guide from WASBO offers a practical starter framework for Washington school business offices to use AI safely and efficiently. It is meant to begin district conversations and establish day-to-day practices, not serve as legal advice or replace district policy, records rules, collective bargaining agreements, or guidance from privacy, technology, HR, records, and legal teams.<br /><br />The guide defines key terms such as AI, generative AI, and high-risk AI systems. It recommends five main guardrails: use only district-approved AI tools; avoid entering confidential or sensitive information; understand how vendors handle data; keep a human responsible for verifying and approving all AI output; and treat AI prompts, uploads, and outputs as district records when they relate to business work.<br /><br />Before using AI, staff should do a quick check: confirm the tool and use are approved, remove protected information, consider whether the prompt/output could be public, verify the answer independently, and ensure a human will review and take responsibility.<br /><br />For districts, the guide suggests an interim framework including named leadership, a list of approved tools and user groups, clear data rules, approved low-risk uses, explicit human review expectations, attention to collective bargaining agreements, records retention procedures, and basic staff training with regular review.<br /><br />Recommended first uses include drafting routine emails, summarizing public information, brainstorming, and reorganizing nonconfidential text. Staff are told to stop and ask for help when a task involves confidential data, unapproved tools, consequential decisions, legal interpretation, cybersecurity, investigations, or creating likenesses of real people without consent.<br /><br />The document closes with suggested next steps: assign leadership, inventory current AI tools, approve low-risk uses, publish a simple interim guideline, and update rules as needs and laws change.

Keywords

Washington school business offices

AI safety guidelines

generative AI

district-approved tools

confidential information

human review

data privacy

records retention

low-risk uses

interim framework