2026 ASB Workshop Online - Principals, Athletic Directors, Coaches & Advisors (Recording)-WASBO ASB FAQs

WASBO ASB FAQs

Pdf Summary

The WASBO Associated Student Body (ASB) FAQ, updated September 2026, is a practical guide for Washington school districts, ASB advisors, bookkeepers, and auditors. It draws on state law, OSPI guidance, and State Auditor recommendations.<br /><br />Common audit findings include missing daily cash reconciliations, incomplete fundraiser closeouts, weak inventory controls, absent profit estimates, unsupported or unapproved expenditures, inadequate meeting minutes, and poor cash-receipting documentation. Districts can reduce risk by keeping clear records of approvals, revenue, expenses, inventory, and final fundraiser results.<br /><br />ASB funds are public, restricted funds. They may support optional, noncredit extracurricular activities that are cultural, athletic, recreational, or social—not general district expenses or private benefits. Spending requires advance student-council approval, and transfers between club accounts require approval from both clubs and the ASB governing body. ASB funds must not have negative balances.<br /><br />Cash must generally be deposited intact with the county treasurer within 24 hours; exceptions require written approval. Online payment vendors must follow the applicable deposit and settlement rules, and processing fees should be disclosed separately.<br /><br />Fundraising requires prior approval and documentation, including proposals and final reconciliations. Parent permission is generally needed for each fundraiser involving students. Charitable fundraising must clearly identify its purpose. The FAQ also explains requirements for club constitutions, online sales, yearbooks, and parent support groups.<br /><br />Districts must meet House Bill 1660 requirements, including waiving specified fees for eligible students and publishing required high-school participation and fee data. ASB financial information must also be posted annually on district websites.<br /><br />ASB records are public records subject to Washington retention schedules. Financial transaction records are generally kept for six years; meeting records are retained for six years before transfer to the State Archives, while adopted constitutions and bylaws have permanent archival retention requirements.

Keywords

ASB FAQ

Washington school districts

audit findings

fundraising compliance

cash reconciliation

public restricted funds

county treasurer deposits

student council approval

House Bill 1660

records retention

ASB

public funds

county treasurer deposit

fee waivers

public records retention

OSPI guidance