2026 ASB Workshop Online - Principals, Athletic Directors, Coaches & Advisors (10.06.26)-Administrators, ADs, Coaches & Advisors Virtual ASB Workshop PPT

Administrators, ADs, Coaches & Advisors Virtual ASB Workshop PPT - 10.06.26

Pdf Summary

The workshop provided a practical overview of Washington ASB compliance, budgeting, fundraising, and risk management for principals, administrators, athletic directors, coaches, and advisors. It emphasized that ASB funds are public funds raised by students to support CARS activities: cultural, athletic, recreational, and social. These funds cannot be used for curricular, graded, or personal expenses.<br /><br />A major theme was clear roles and approval authority. Students must initiate and approve ASB spending, fundraising, budgets, and other actions through documented meeting minutes; adult advisors, principals, bookkeepers, district offices, and school boards each have distinct responsibilities. The session stressed that being included in an approved budget does not authorize spending—each purchase still needs specific student council approval and proper documentation.<br /><br />The workshop also covered annual budgeting, fund balance monitoring, and a six-step purchasing process that includes budget checks, student approval, requisitions, signatures, and payment only from itemized invoices. It highlighted HB 1660 requirements for automatic fee waivers for eligible low-income students, along with reporting deadlines and the need to embed waivers into registration systems.<br /><br />Additional modules addressed how to distinguish ASB fundraisers from parent-group activities, proper handling of raffles and crowdfunding, conflict-of-interest risks, and the limits on gifts and awards. The Title IX section focused on equal benefits rather than equal budgets, while the risk management and audit segment reviewed common compliance findings such as late deposits, poor inventory tracking, missing approvals, and weak segregation of duties.<br /><br />The session closed by pointing participants to WASBO resources, badges, certification pathways, and ongoing training opportunities.

Keywords

Washington ASB compliance

student activity funds

budgeting

fundraising

risk management

fee waivers

Title IX

audit findings

student approval

public funds